Job Description

Office Coordinator (Job-012937)

Silver Angels is a home care provider that is committed to providing an environment of wellness, healing, and independence for its clients.

We are currently recruiting for an Office Coordinator for our Silver Angels of Elizabethton, TN location.

Perform administrative functions requiring independent judgment and timeliness of projects given in order to enhance the effectiveness of the department and the organization as a whole. Provide support in functional areas which may include human resource functions, filing, special copying projects, billing, scheduling of staff, resolving customer service concerns and other general administrative duties as required.

Work will be performed primarily indoors at one of our offices or long-term healthcare facilities, throughout all areas, and on carpeted and/or tiled floors. Work will be performed routinely around other co-workers, clients, and guests. Due to the nature of the business, worker may be exposed to occasional slippery floors, object on floors, chemicals, sharp objects, hazardous materials and waste (including human), blood¬ borne pathogens, and communicable diseases, as well as high-stress medical and/or life threatening situations.

Essential Duties & Responsibilities:
• Meet physical and sensory requirements stated below, and be able to work in the described environment.
• Identify and participate in process improvement initiatives that improve the customer experience, enhance work flow, and/or improve the work environment.
• Source candidates for available openings through ads, referrals, internal/external job postings, job fairs, State or Federal career centers, outplacement programs, etc
• Assist with management duties including, but not limited to, hiring, training and developing, coaching and counseling, and terminating department staff, as deemed necessary.
• Complete and submit applicant flow logs for AAP compliance.
• Schedule interviews/assessments with candidates to determine suitability for employment.
• Prepare, distribute and collect new hire and benefits paperwork for processing.
• Conduct appropriate credentialing for new hires including criminal background checks, reference checks, abuse registry checks, sexual offender registry checks, OIG, LEIE, and certification/licensure checks.
• Conduct pre-employment, post-accident and reasonable suspicion drug screens and schedule appointments with the offsite lab to confirm unverified drug or alcohol test results. Data entry of drug test results into CP Sites.
• Create and maintain accurate and secure active, inactive and confidential stakeholder files and I-9 binder.
• Manage data entry and maintenance of all employment information into HRIS (Ultipro), SanData and Kronos and provide subsequent reporting such as new hires, transfers and promotions, termination, birthdays, anniversaries, and expirations (license, CPR, TB, Hep B, performance reviews, etc).
• Assist with implementation of employee recognition/award programs.
• Provide previous employment verifications upon request.
• Assist with the completion and submission of incident reports for workers compensation.
• Respond to unemployment claims under the guidance of the AHRC.
• Coordinate and act as a member of the safety committee. Schedule monthly safety committee meetings and document minutes of monthly meeting.
• Responsible for reporting incidents and all work place injuries and diseases requiring medical attention.
• Maintain open communication with Branch Manager and Area HR Coordinator regarding all Workers' Compensation claims and assist with coordination of Transitional Duty and/or Return to Work Program.
• Maintain OSHA logs.
• Provide instructions on how to use Sandata & Kronos time clock as needed.
• Print Daily Time Details and distribute to Branch Manager/Scheduler for review and approval.
• Process payroll, approve pre-check, print and distribute payroll checks.
• Assist with direct deposit and processing bonuses to submit to payroll (attendance, quarterly, sign-on, etc.).
• Provide leave of absence paperwork upon request and track under guidance of AHRC.
• Prepare, coordinate and assist with delivery of trainings including New Hire Orientation, Sexual Harassment, and other in-services (Data Points, HR P&Ps), etc.
• May assist with coordination of the forty (40) hour training requirements for non-certified nursing assistants.
• Maintain records including attendance and training logs for all in-service education, staff meetings, etc.
• Assist Stakeholders in acquiring uniforms, non-slip shoes, and nametags, as needed.
• Carry out additional administrative support, which may include maintaining client medical records, assisting with scheduling or job assignment, ordering supplies, filing, preparing reports/correspondence, receiving/releasing information in accordance with established policies and procedures, and sorting/distributing mail, etc.
• Maintain, on a daily basis, time and attendance and corrective action records.
• Ensure that all employment related regulatory postings are current and visible in the office/facility.
• Operate paging/telephone system, copier, office machines, computer, etc, as required.
• Other special projects and duties, as assigned.

Please call or email me with any questions you may have.

I look forward to hearing from you soon!
Kim Varco
Clinical Recruiter
Silver Angels
855.662.9500 Toll Free
502-259-0165 FAX

Associates degree in Business or related field preferred or equivalent related work experience preferred.
• High school diploma or GED required or equivalent related work experience.
• One (1) to two (2) years basic clerical experience or HR related experience.
• Effective verbal and written English communication skills.
• Demonstrated intermediate to advanced skills in Microsoft Word, Excel, Power Point and Outlook, Internet and Intranet navigation.
• Highest level of professionalism with the ability to maintain confidentiality.
• Ability to communicate at all levels of organization and work well within a team environment in support of company objectives.
• Customer service oriented with the ability to work well under pressure.
• Strong attention to detail and accuracy, excellent organizational skills with ability to prioritize, coordinate and simultaneously maintain multiple projects with high level of quality and productivity.
• Strong analytical and problem solving skills.
• Ability to work with minimal supervision, take initiative and make independent decisions.
• Ability to deal with new tasks without the benefit of written procedures.
• Approachable, flexible and adaptable to change.
• Function independently, and have flexibility, personal integrity, and the ability to work effectively with stakeholders and vendors.

Pre-Apply Now